Required:

• Bachelor's Degree and/or equivalent combination of education and experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Proficient knowledge of common computer application programs (MSOffice Suite- Outlook, Word, Excel, and PowerPoint)
• Solid and proven analytical / problem solving skills. 
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written. 
• Knowledge of academic and/or administrative structure of institutions of higher education. 
• Demonstrated ability to communicate medical, policy and administrative information in English. 
• 3 years minimum of Business operations and/or administration experience

You will work closely with faculty, residents, patients, and multidisciplinary teams to support efficient clinic operations and maximize the patient experience. Responsibilities include assigning and coordinating staff duties in accordance with established protocols, policies, and procedures.

Administrative oversight is a key component of this role and includes supervising nursing staff, ensuring compliance with all applicable policies, standards, and regulatory requirements, and adjusting daily staffing to meet operational needs. You will lead performance evaluations, maintain annual staff competencies, and provide training and onboarding for new and existing team members. Additional responsibilities include overseeing the Quality Assurance process, reviewing staff timesheets for accuracy, and ensuring the ongoing maintenance and readiness of the practice.

Salary range: $38.65-$80.70/hourly

Under the direct supervision of the Principal Investigator and a Post-doctoral Scholar, the Staff Research Associate I will use tissue culture techniques, molecular biology, cell biology, and biochemistry in projects to develop and maintain induced pluripotent stem cell-derived eye tissues for use in the study of inherited diseases of the eye.

This is a limited position that may convert to career.

Salary Range: $30.12 - $35.92 Hourly

All Required:

• Knowledge and skill in RPE cell culture
• Knowledge of RPE cell physiology and protein expression patterns
• Skill in immunohistochemical and immunofluorescent staining
• Skill in confocal microscopy
• Skill in protein quantitation
• Skill in gel electrophoresis
• Skill in Western blot analyses
• Skill in DNA/RNA isolations
• Knowledge and skill in DNA clonin
• Skill in constructing expression vectors
• Skill in handling, applying and assessing CRISPR/Cas-9 vector systems and applications in RPE diseases
• Skill in Super-resolution imaging in immunofluorescence of organelles
• Skill in good verbal communication
• Skill in searching for literature relevant to research projects
• Ability to follow protocol accurately
• Ability to use PC/MAC, Microsoft Word, Excel, and PowerPoint
• Ability to work as part of a team, collaborating with other members of the laboratory if necessary

• Ability to communicate professionally and effectively with physicians and staff in a high volume setting
• Excellent organizational skills and ability to prioritize assignments
• Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center

Preferred:

• Skill in using a PC with associated programs including Word, Excel, and Email
• Skill in demonstrating work experience with a database computer program
• Knowledge of major medical insurance plans and types of coverage provided
• Knowledge of medical terminology

You bring more than clinical expertise and leadership experience to your role as a lead pharmacist — you bring a commitment to operational excellence, regulatory compliance, and delivering high-quality specialty pharmacy services. At UCLA Health, we support professionals like you with a dynamic environment where your expertise is valued, and your career can continue to grow.

Reporting to the Director of Pharmacy, you will overseeMedication Therapy Management (MTM) and clinicalpharmacy operations,collaborate with the specialty pharmacy teamand ensure compliance with all regulatory and payer standards. You will supervise pharmacists and pharmacy technicians, maintain efficient workflows, supportUCLA clinical programs strategyand participate directly in operational activities, including patient assessments, benefit investigationand refill coordination. You will cross-train staff, assess competencies, respond to audits, and collaborate with internal and external partners to support expansion of UCLA Health’sclinical andspecialty pharmacy programs.

Activities will include:

• OverseeingMTM and clinical pharmacy operations and ensuring compliance with URAC, ACHC, BOP, DEA, California Board of Pharmacy and other applicable regulatory agency requirements
• Managing and maintaining all accreditation activities, surveys, policies, SOPs, and readiness documentation
• Ensuring accurate and timely completion ofpatient assessments, refill coordination,financial assistanceand supporting day-to-day pharmacy workflow functions
• Cross-training pharmacists and technicians acrossclinicalpharmacy workflow
• Conducting competency assessments and ensuring timely completion of all trainings and required certifications
• Designing clinical workflows, ensuring standardization and introducing enhancements and KPIs for maximum visibility and efficiency
• Collaborating with UC system partners, specialty pharmacy leadership, and internal departments to enhance and expandclinical andspecialty pharmacy services
• Supervising staff to ensure accuracy, productivity, compliance, and adherence to departmental expectations
• Participating in departmental meetings and serving as Administrator-On-Call as needed

At UCLA Health, dedicated professionals like you help make us one of the world’s most respected health systems — with award-winning hospitals, extensive community clinics, and the renowned David Geffen School of Medicine. If you’re seeking an opportunity to advance specialty pharmacy practice, regulatory excellence, and operational leadership, this is your moment.

Schedule: full time, variable hours depending on department needs, fully onsite

Annual Salary Range: $148,700 – $352,100.00

We’re seeking an experienced pharmacy leader with:

• Current California Pharmacist licensure
• PharmD degree from an accredited School of Pharmacy
• Minimum 5 years of outpatient or specialty pharmacy experience
• Demonstrated experience supervising pharmacists and technicians
• Strong understanding of specialty pharmacy operations, accreditation requirements, and regulatory standards
• Ability to manage URAC, BOP, and ACHC accreditation and readiness
• Experience with manufacturer and payer audits
• Strong operational leadership skills, including workflow oversight, competency assessments, and performance management
• Ability to collaborate effectively with clinical teams, administrative partners, and external stakeholders
• Proficiency with controlled substance stewardship, specialty dispensing workflows, and compliance activities
• Preferred: Relevant board certification (BCACP, BCPS, BCSP, or other specialty certification aligned with duties)

• Possession of current California RN license
• Possession of a MSN or BSN degree
• Possession of BLS from the American Heart Association or American Red Cross
• Possession ofONS Chemotherapy/Immunotherapy certification
• Knowledge of the Oncology patient population and practice operations
• Knowledge of all aspects of infusion therapy in an oncology setting
• Ability to organize, prioritize, and follow through for multiple patient treatments on an ongoing basis
• Excellent blood withdrawal and IV skills
• Knowledge and skill in Central line Catheters
• Experience to accurately screen and triage acute patients
• Knowledge to recognize abnormal laboratory values and report to Physicians
• Skill in usage of medical diagnostic equipment, as well as working knowledge of instruments and supplies required to perform necessary blood tests and provide infusion therapy
• Ability to accept direction from leadership and act promptly
• Demonstrated ability to establish and maintain cooperative working relationships with patients, peers, physicians and administrators.
• Skill in listening perceptively, conveying awareness and responding to patients and visitors with health concerns using tact and discretion
• Ability to interact diplomatically and sympathetically with patients, their families, and general public in a high volume, clinical setting
• Skill in performing with frequent interruptions and/or distractions including the ability to accept equivocal circumstances and respond to changing priorities and deadlines
• Ability to maintain equanimity in the face of resistance, indifference, and hostility
• Ability to maintain confidentiality and to work with sensitive and confidential information using discretion and judgment
• Ability to push, pull or carry 30 pounds or more
• Reliable transportation to travel to various clinic locations as assigned by manager

Preferred:

• Working knowledge of the UCLA registration system, appointment scheduling system and order entry system
• Knowledge and ability to understand, assume responsibilities, and perform duties associated with moderate complexity laboratory testing, including quality control, calibration, proficiency testing, as well as review and approve test results prior to release
• Possession of OCN certification
• Possession of PICC line certification 
• Minimum of two years of acute care/oncology outpatient experience

• Perform patient check-in/out
• Collect co-pays and process patient payments
• Secure authorizations and referrals
• Schedule patient appointments
• Answer calls route as needed
• Track status of patients' test or imaging

• 1 year of administrative support experience in a healthcare, medical office, ambulatory care, or patient service environment. 
• 1 year of experience with patient registration, appointment scheduling, and insurance verification. 
• Ability to communicate effectively both verbally and in writing using proper grammar and professional etiquette.
• Ability to prioritize tasks, exercise sound judgment, work independently with minimal supervision, and adapt to frequent interruptions in a fast-paced environment.
• Working knowledge of medical terminology, insurance benefits, referral processes, and authorization procedures.
• Ability to verify insurance eligibility, obtain authorizations, and communicate financial responsibilities to patients.

• Perform patient check-in/out
• Collect co-pays and process patient payments
• Secure authorizations and referrals
• Schedule patient appointments
• Answer calls route as needed
• Track status of patients' test or imaging

We are seeking a highly organized and patient-centered Administrative Assistant III/Surgery Coordinator to oversee all aspects of surgical coordinating for ophthalmologists in our Retina Division clinic and ensuring a concierge-level patient experience. Responsibilities include, but are not limited to:

• Coordinate and schedule patient surgical procedures for assigned faculty physicians
• Schedule all required testing and appointments
• Verify patient insurance coverage and obtain necessary prior authorizations
• Serve as a patient liaison, guiding patients through the pre- and post-operative process
• Maintain accurate documentation and patient records within the electronic medical record system
• Provide general clinic and administrative support as needed to ensure smooth daily operations

Salary Range: $31.88-45.66 Hourly

• 2 years experience working in a medical practice, preferably ophthalmology or other surgical specialty, and preferably experience with surgical scheduling.
• Working knowledge of current patient billing practices including familiarity with managed care plans and governmental plans.
• High School Diploma and/or equivalent combination of education and experience.
• Excellent organizational skills to assure consistently effective and accurate scheduling of surgeries, communications with patients, co-workers and surgeons.
• Excellent interpersonal skills including the ability to deal effectively and in a positive manner with patients of varying backgrounds and temperaments, physicians and staff.
• Excellent verbal communication skills to facilitate the scheduling process and instructing patients about the process.
• Ability to prioritize work effectively and follow-through on tasks with minimal supervision.
• Strong organizational skills in maintaining records to facilitate sharing records with co-worker.
• Flexible personality and the ability to function well despite numerous interruptions.
• Ability to work well under the stress of occasional emergencies that need immediate scheduling.

We are seeking a highly organized and patient-centered Administrative Assistant III/Surgery Coordinator to oversee all aspects of surgical coordinating for ophthalmologists in our Retina Division clinic and ensuring a concierge-level patient experience. Responsibilities include, but are not limited to:

• Coordinate and schedule patient surgical procedures for assigned faculty physicians
• Schedule all required testing and appointments
• Verify patient insurance coverage and obtain necessary prior authorizations
• Serve as a patient liaison, guiding patients through the pre- and post-operative process
• Maintain accurate documentation and patient records within the electronic medical record system
• Provide general clinic and administrative support as needed to ensure smooth daily operations

Salary Range: $31.88-45.66 Hourly

• 2 years experience working in a medical practice, preferably ophthalmology or other surgical specialty, and preferably experience with surgical scheduling.
• Working knowledge of current patient billing practices including familiarity with managed care plans and governmental plans.
• High School Diploma and/or equivalent combination of education and experience.
• Excellent organizational skills to assure consistently effective and accurate scheduling of surgeries, communications with patients, co-workers and surgeons.
• Excellent interpersonal skills including the ability to deal effectively and in a positive manner with patients of varying backgrounds and temperaments, physicians and staff.
• Excellent verbal communication skills to facilitate the scheduling process and instructing patients about the process.
• Ability to prioritize work effectively and follow-through on tasks with minimal supervision.
• Strong organizational skills in maintaining records to facilitate sharing records with co-worker.
• Flexible personality and the ability to function well despite numerous interruptions.
• Ability to work well under the stress of occasional emergencies that need immediate scheduling.

We are seeking a highly organized and patient-centered Administrative Assistant III/Surgery Coordinator to oversee all aspects of surgical coordinating for ophthalmologists in our Retina Division clinic and ensuring a concierge-level patient experience. Responsibilities include, but are not limited to:

• Coordinate and schedule patient surgical procedures for assigned faculty physicians
• Schedule all required testing and appointments
• Verify patient insurance coverage and obtain necessary prior authorizations
• Serve as a patient liaison, guiding patients through the pre- and post-operative process
• Maintain accurate documentation and patient records within the electronic medical record system
• Provide general clinic and administrative support as needed to ensure smooth daily operations

Salary Range: $31.88-45.66 Hourly

• 2 years experience working in a medical practice, preferably ophthalmology or other surgical specialty, and preferably experience with surgical scheduling.
• Working knowledge of current patient billing practices including familiarity with managed care plans and governmental plans.
• High School Diploma and/or equivalent combination of education and experience.
• Excellent organizational skills to assure consistently effective and accurate scheduling of surgeries, communications with patients, co-workers and surgeons.
• Excellent interpersonal skills including the ability to deal effectively and in a positive manner with patients of varying backgrounds and temperaments, physicians and staff.
• Excellent verbal communication skills to facilitate the scheduling process and instructing patients about the process.
• Ability to prioritize work effectively and follow-through on tasks with minimal supervision.
• Strong organizational skills in maintaining records to facilitate sharing records with co-worker.
• Flexible personality and the ability to function well despite numerous interruptions.
• Ability to work well under the stress of occasional emergencies that need immediate scheduling.

• Accurately process inpatient and outpatient claims to third-party payers, adhering to all mandated billing guidelines.
• Ensure compliance with Timely Filing guidelines and maintain quality control for paper claims.
• Handle tracers, denials, and related correspondence, including initiating appeals and drafting appeal letters addressing coding issues.
• Utilize patient accounting systems to perform all required billing and account-related tasks.
• Provide exceptional customer service, addressing and resolving patient concerns in a professional manner.
• Support business office functions with general knowledge and expertise.
• Demonstrate proficiency in Microsoft Office and other programs as required by management.

We’re seeking detail-oriented, self-directed professional with:

• Required - Minimum two years of recent medical billing experience in physicians’ office or clinic with Medi-Cal, Medicare, Managed Care, and PPO insurances, preferref experience in Head and Neck Surgery billing
• Detailed knowledge of medical terminology and its applications
• Skill in reading correspondence, charged documents, EOB’s and all other insurance forms
• Knowledge of on-line registration procedures including payor data and financial classes
• Frequent use of computer, fax, copier, printer, calculator, telephone, other general office appliances
• Knowledge of MS Word and MS Excel software

• Supervise and provide leadership to Patient Navigators and Coordinators supporting UM, SNF, ED follow-up, and Home Health workflows.
• Oversee patient navigation activities, including appointment scheduling, transportation coordination, DME coordination, and community resource referrals.
• Monitor operational work queues, referrals, discharge tracking, and care transition activities to ensure timely follow-up and service delivery.
• Support effective transitions of care through post-discharge outreach, appointment adherence, and coordination of services.
• Collaborate with interdisciplinary teams to identify and address barriers to care and support patient engagement initiatives.
• Manage staff performance, scheduling, attendance, payroll/timekeeping, training, and professional development.
• Analyze operational and utilization data to support quality improvement, compliance, and strategic decision-making.
• Lead process improvement initiatives and support the development and optimization of departmental workflows, policies, and procedures.
• Support system-related functions and operational activities related to care coordination, authorizations, and utilization management workflows.

The Department of Medicine Office of Research Administration is seeking an experienced Research Administrator 2 to join its collaborative research administration team supporting a diverse and growing portfolio of sponsored research. In this role, you will support faculty throughout the full life cycle of their research awards, from proposal development and submission through award setup, post-award administration, and closeout, helping advance innovative, investigator-led research. The position provides an opportunity to support a variety of moderately complex research proposals, including single-investigator NIH submissions, while reviewing and analyzing key financial components such as budgets, effort commitments, salaries, and project expenditures. You will work closely with faculty and research administration colleagues in a collaborative support model to provide coordinated expertise and effective portfolio management for assigned Principal Investigators.

The full hourly salary range for this position is $36.99 - $56.35. The department’s target hourly salary range is $36.99-$46.19.

The Senior Research Administrator position will provide essential fund management support to the Divisions within the Department of Medicine.

Brief Job Summary: Manage all administrative fund management support function for the Division's research programs. Prepare all grant proposal submissions and provide liaison to all University entities necessary for the preparation of all Department contract and grant proposals. The Research Administrator will be responsible for all the post-award fund activities of designated accounts from fund inception to closure, such that financial activities and records do not deviate from approved policy and procedures. Manage larger, more complex PI portfolios as well as help oversee, train and mentor junior research administrator trainees.

The full annual salary range for this position is $74,445.00 - $152,460.00. The department’s target hourly salary range is $74,445.00 - $113,400.00.

Required:

• Bachelor’s degree in finance or related field, or equivalent experience.
• High School Diploma.
• 5+ years of research administration experience.
• Interpersonal skills to effectively communicate information in a timely, professional manner.
• Ability to establish and maintain cooperative and effective working relationships with various stakeholders.
• Ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet programmatic and financial needs.
• Close attention to detail in a fast-paced, fluctuating workload environment.
• Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel.
• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor’s guidelines.
• Demonstrated knowledge of effective grant funding processes, procedures and techniques.
• Ability to perform complex financial analysis and customized reporting.

• Preferred:
• Organization skills to create and maintain administrative and financial files effectively.
• Strong organization skills, ability to prioritize job functions, and handle multiple tasks simultaneously with multiple proposal submission systems.
• Experience preparing, managing, and projecting budgets.
• Mathematical skills for the preparation of complex calculations and forecasts and to identify and resolve complicated financial scenarios.
• Knowledge of and experience working with a variety of external sponsors, federal and state sponsors, private foundations, industry sponsors, etc.

• Perform patient check-in/out
• Collect co-pays and process patient payments
• Secure authorizations and referrals
• Schedule patient appointments
• Answer calls route as needed
• Track status of patients' test or imaging

With your passion for solving clinical mysteries and our comprehensive imaging capabilities and sophisticated technology, you can experience an exciting and rewarding imaging career at UCLA Health. You’ll be able to elevate your skills, expand your knowledge, and grow your career within an inclusive, supportive, and empowering workplace. Come see for yourself!

At the level of Principal EEG Technologist, it is expected that the individual show self-direction and initiative with minimal supervision. The basic elements of EEG and EP acquisition should already be mastered as well as artifact detection/elimination skills. Advanced techniques are mastered and applied independently at this level, such as intra-operative monitoring of complex procedures. The technologist should be able to describe EEG and EP findings to junior faculty in a review-style format. Principal EEG Technologists must be flexible enough to learn new and advanced protocols when needed. Principal Technologists should serve as resources for junior staff. They are also expected to take responsibility for certain specific aspects of laboratory organization and serve as the lead lab team member in those individual areas of responsibility. The Principal Technologist will maintain ABRET registration credentials as a registered EEG and/or a Certified Neurological Intra-operative Monitorist (CNIM).  They are also expected to acquire continuing education units as recommended by the national accrediting body in the field, and keep up to date with changes and advances in the field.

A minimum of three years of experience in the related fields is required for the PRN EEG title. Those who do not meet those requirements will be considered for the EEG Technologist title.

Staff Technologist Salary Range: $44.12 - $58.19/Hourly

Senior Technologist Salary Range: $47.78 - $63.04/Hourly

Principal Technologist Salary Range: $63.25 - $83.45/Hourly

• ARBRET certification (R.EEG T. and/or CNIM) - required for senior/principal level techs
• BLS certification from the American Red Cross or the American Heart Association
• Second ABRET certification - preferred

*Please ensure your resume and application includes ALL relevant certifications and licenses. Any applications missing these requirements will not be considered*