Under the direction of the manager, the Administrative Assistant II will provide on-site administrative services associated with a busy medical clinic. Act as a key patient contact in the appointment and registration desk area, following the world-class practices of CI-CARE.  Primary role is as phone agent to schedule patients using the electronic medical records system, collect and update demographics, insurance, and authorizations as necessary.  Greet and check-in patients and perform cash collections. Ensure that proper procedures and policies are followed.  Act as a liaison between the patients, providers, nursing staff, house staff and health system administration.  Perform insurance verification and authorizations, and other duties as assigned by the manager. On site attendance in Westwood required.

Salary Range: $27.74 - $39.36 hourly

Required:

• Excellent organizational skills to work in a multi-function office with minimal supervision.

• Knowledge of CPT codes, ICD10, and performing insurance authorizations

• Skill in writing concise, grammatically correct correspondence, reports and manuscripts.

• Proper telephone etiquette.

• Knowledge of medical terminology.

• Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload, changes in assignment, pressures of deadlines and competing requirements. 

• Skill in interacting diplomatically with the public including patients, other health care providers and students.
• Ability to handle sensitive material and information with confidentiality and discretion.
• Ability to schedule and encounter patients with speed and accuracy using the electronic medical records system

• Ability to meet and exceed the CI-CARE standards.
•  Ability to obtain authorizations in a timely manner
•  Ability to work occasional overtime
•  Ability to have flexibility in work schedules and locations as needed

Preferred

• Knowledge of UCLA policies and procedures and cash collections

• Previous experience working in an outpatient clinic setting.

Play a key role within a world-class care, award-winning health system. You can help ensure the delivery of outstanding cardiac surgical care and take your career in an exciting new direction. As a perfusionist, you’ll be an important contributor to the nation’s largest and most advanced heart and lung transplant program. Our exceptional team of clinical professionals combined with leading-edge technology makes UCLA Health the trusted destination for the most diverse and complex cardiac cases.

The Perfusionist is daily supervised and given routine work assignment and responsibilities by the Director. Routine patient care is under the direction of the Director and the Attending Cardiac Surgeon. Under the order of the Attending physician. You will provide critical patient care as you support extracorporeal circulation and/or oxygenation, myocardial and/or organ protection and preservation, blood component and drug/fluid administration. This includes assembly and operation of the heart-lung machine and extracorporeal circuits, operation of heater, coolers and cardioplegia delivery system, also blood concentrators, coagulation monitors, and long -tern assist devices, etc. This may include operation of devices such as Heart lung machine, IABP, VAD and ECMO. 

Applicants that do not meet requirements necessary for the Senior Perfusionist role will be re-considered for the staff Perfusionist level.

Salary Range:

Senior Perfusionist: $108.13- $142.57/hourly

Perfusionist: $97.34- $107.49/hourly

Under direct supervision of the 4MN Med Surg/Telemetry nurse manager, assist patient with admission procedure, during transfer procedure, with discharge procedure; provide for patients' personal hygiene; assist with patients' excretory needs, meals and in providing for patient safety and comfort measures. Provide clerical support to the Administrative Nurse of the designated unit.

Salary Range: $28.18 - $37.14 hourly

We’re seeking a highly-skilled, self-motivated professional with: 

• CNA Certification required.
• BLS from the American Red Cross or American Heart Association required.
• Ability to pass an 8 hour computer data entry training course.
• Ability to perform all physical requirements pertaining to delegated nursing, PT/OT, and RT assisted tasks.
• Understanding of basic medical terminology and abbreviations, preferred.
• Recent ward clerk and/or appropriate clerical experience in an acute hospital environment.
• Skill in evaluating and reporting various kinds of emergent information pertinent to the functioning of an inpatient care unit.  
• Skill in prioritizing assignments to complete work in a timely manner when there are competing requirements and a heavy workload.

As the Contracts and Agreements Administrator for the Department of Pathology and Laboratory Medicine, you will play a critical role in managing the full lifecycle of contracts and vendor purchasing agreements. From drafting to execution and compliance, you’ll collaborate across teams to ensure every agreement meets institutional standards and legal requirements.

Key Duties:

•Manage the intake and administration of contracts and vendor purchasing agreements, including drafting standard language, conducting initial reviews, redlining documents, validating sole-source justifications, developing counterproposals, coordinating approvals, and finalizing execution.

•Serve as a liaison between the Department and key stakeholders—including the Dean’s Office, Health System, and Campus Legal—to ensure contracts align with applicable laws, regulations, and institutional policies.

•Oversee the end-to-end procurement process, from needs assessment and supplier sourcing to contract negotiation and closure, ensuring cost-effective and favorable terms.

•Maintain thorough records of contract terms, negotiations, amendments, and compliance documentation to support transparency and accountability.

•Manage Sales & Service Agreements (SFSAs) and other business contracts with external clients, ensuring timely amendments and renewals in line with changing business needs.

•Serve as a trusted advisor to internal teams, providing guidance and expertise on all aspects of contract administration.

Salary Range: $80,700.00 - $168,500.00/year. Note: the department’s targeted salary range is $80,700.00 - $100,000.00/year

•Bachelor’s degree in Business Administration, Finance, Public Administration, or a related field; or an equivalent combination of education and experience.

•Experience in contract administration within an academic or research setting – highly preferred.

•Proven proficiency in drafting, reviewing, and negotiating a variety of contract types.

•Exceptional attention to detail and ability to interpret complex legal and business documents.

•Strong ability to clearly explain complex policies, procedures, and legal requirements to a range of stakeholders; capable of educating others on contract processes and persuading them to adopt appropriate interpretations.

•Must be able to report to work on-site (Westwood, Los Angeles) for a minimum of 3 days/week during first six months of hire.

The Capacity Management Analyst is responsible for providing analysis, guidance and support for all provider templates and provider utilization reports.The analyst will provide suggestions with regards to provider templating, decision trees and scheduling workflows to review and interpret provider utilization, assess impact on patient access, and assist with recommendations to ensure the best practice guidelines are being followed.Serve as a subject matter expert for template design and build through analysis of provider utilization reports.Apply skills and professional clinical application concepts for medium to large-sized projects of all levels of complexity.Works closely with Director of Capacity Management to coordinate build implementation guidelines.

Required:

• Bachelor’s degree in healthcare administration, healthcare IT, business, or related field, and/or equivalent experience/training.
  
• At least 2 years of experience in healthcare, with knowledge of template design, construction, functionality, analysis, and capacity optimization.
  
• Proficient in EPIC (EMR).
  
• Familiarity with analytical tools and software, research methods, and techniques for monitoring and evaluating data and workflows.  Able to analyze complex issues and contribute to their resolution.
  
• Strong problem-solving abilities to address issues, identify problems, and implement effective solutions in a timely manner.
  
• Exceptional organizational skills with the capacity to manage multiple interrelated tasks.
  
• Strong interpersonal, verbal, and written communication skills.
  
• Ability to analyze complex information or problems objectively and draw logical conclusions to make recommendations, as well as produce substantial reports to resolve conflicts.
  
• Proven ability to create professional presentations, reports, correspondence, and summaries in a well-organized format.
  
• Ability to think proactively and work independently.
  
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Academic institution or large integrated health system experience
  

• Board-certified in Family Medicine, Med/Peds, Internal Medicine, or Pediatrics, required. 
• MD or DO degree, required. 
• An active, CA license & DEA license, re-quired. 
• At least 7 years of experience as a primary care physician, required. 

• Knowledge of medical problems of medically underserved populations, including persons experiencing homelessness, preferred.
• Experience supervising clinical and physician staff, preferred. 

• Experience with Epic, preferred.             

The Department of Medicine is hiring a Research Operations Director to lead the operational strategy and execution of innovative, multi-site research initiatives that advance scientific discovery and improve patient care. In this leadership role, you will partner with nationally recognized investigators to oversee complex research programs from proposal development through study completion.

You will lead grant development and submission efforts, manage multi-site research operations, oversee regulatory compliance, study budgets, IRB activities, and data sharing agreements, and collaborate with investigators, institutional leadership, clinical partners, and external stakeholders to ensure successful program execution. You will also contribute to data analysis and the dissemination of research findings through manuscripts, presentations, and scientific reports that support the PI's national research agenda.

This is an excellent opportunity for an experienced research leader who thrives in a collaborative environment and is passionate about advancing high-impact clinical and translational research..

Annual range: $108,900.00-$241,500.00

Required:

• Master's degree in public health, epidemiology, health services research, social sciences, or a related field, and/or equivalent experience/training
• 5+ years managing complex research programs or multi-site studies within academic medical centers or research institutions
• 5+ years developing and submitting competitive grant proposals to federal agencies (e.g., NIH, DoD, NCI, PCORI) and foundations
• 5+ years conducting quantitative and qualitative research, including study design, data analysis, and interpretation
• 5+ years managing regulatory processes, including IRB submissions and human subjects compliance
• 5+ years managing research budgets, contracts, and grants administration
• 5+ years supervisory experience
• Demonstrated expertise in managing complex research studies, including multi-site clinical or population-based research
• Advanced knowledge of quantitative and qualitative research methodologies
• Strong experience with grant proposal development, including preparation of scientific and administrative sections
• Working knowledge of federal funding mechanisms (e.g., federal/private foundation) and grant submission processes
• Experience navigating regulatory processes, including IRB submissions and human subjects protections
• Demonstrated ability to coordinate multi-institutional collaborations and manage complex research operations
• Excellent scientific writing skills for manuscripts, grant proposals, and reports
• Experience working with institutional research infrastructure such as CTSI and clinical data systems
• Strong project management skills, including managing multiple concurrent projects and deadlines
• Ability to communicate effectively with a broad spectrum of collaborators across multidisciplinary backgrounds (e.g., engineering, cognitive science, clinical medicine)

Preferred:

• Doctoral degree (PhD) in public health, epidemiology, health services research, social sciences, or a related field, and/or equivalent experience/training
• CITI Human Subjects Research Certification (at time of hire)
• Strong analytical and problem-solving skills with the ability to synthesize complex datasets and research findings
• Experience and/or understanding of diagnostic accuracy, cancer screening, medical decision making, and use of AI tools in medicine

Play a key role in the delivery of world-class patient care. Continuously elevate quality of care within an award winning health system. Leverage your expertise to make a life changing difference. At UCLA Health outpatient pharmacy, you can do all this and more. 

Under the direction of the staff pharmacist and pharmacy supervisor, the Pharmacy technician assists in all technical aspects of prescription filling and dispensing activities, within the scope of their license.  Duties include processing, filling and dispensing prescriptions as well as inventory management, medication delivery at bedside, prior authorization, TARs SARs, Mailout process, medication reconciliation and other duties as assigned.

Schedule: Varied hours, depending on department needs, including weekends and holidays

Hourly Salary Range: $29.56–$42.46

• Pharmacy Technician I (9283): Less than 2 years of experience
• Pharmacy Technician II (9282): Equal to or more than 2 years of experience

Bargaining Unit: EX - AFSCME

 We’re seeking a dedicated professional with:

• California Pharmacy Technician License
• Ability to work independently and follow-through on assignments with minimal supervision
• Customer service, and problem solving skills
• Knowledge of medical terminology, pharmaceutical abbreviations, pharmaceutical generic/trade names and their dosage forms, and the ability to cross-reference common drugs from memory
• Intense and consistent concentration with attention to detail, and requires speed and accuracy
• Telephone and verbal skills required to communicate clearly and effectively with pharmacists, nurses, physicians and other allied health professionals
• Ability to frequently required to stand, sit, and walk
• Ability to lift 25 lbs and push 50 lbs

• Must have a knowledge of effective cleaning techniques and routine preventive maintenance.
• Exhibits proficiency with all techniques and equipment used in department, i.e., floor machine, automatic floor scrubbers, vacuums, floor sanders to prepare wood floor for refinishing.
• Ability to express ideas clearly, both orally and in writing.
• Provides effective decisions by clear and logical thinking.
  
• Ability to plan, train and provide work direction to other in a manner that is conducive to full performance and high morale of the employee.
• Recognizes needs and suggests and/or makes recommendations for change to Superintendent.
• Willingly seeks assistance from Superintendent in difficult situations.
• Needs to be self-motivated.
• Read and review articles and magazines related to the Environmental Services issues.
• Maintains and has a positive and helpful attitude with patients, visitors, and staff.
• Responds to and resolves complaints with a sense of urgency.
• Works under constantly changing environment, sometimes under stressful conditions.
• Adheres to Department and University Attendance Policy and Guidelines.
• Ability to stand, bend, stoop, reach and climb stairs and ladders for long periods of times.

In this role you will provide direct support to the physicians and patients for assigned primary and/or specialty care physicians. Major duties include but are not limited to: 

Under the general guidance of the Department Chair, Chief Administrative Officer (CAO), Chief Financial Officer (CFO), and department supervisor, this role serves as the primary point of contact for all pre- and post-award research administration. You will lead the development and submission of intra- and extramurally funded research proposals on behalf of the department’s Principal Investigators (PIs), ensuring compliance, accuracy, and timely execution.

Salary: $36.99 - $56.35 hourly

Required:

Join one of the nation's premier academic psychiatry departments and help shape the financial future of a world-renowned organization. The Department of Psychiatry and Biobehavioral Sciences is a leader in patient care, research, education, and community engagement, supporting a complex and diverse portfolio of clinical, academic, research, endowment, and philanthropic programs.

The UCLA Division of Hematology-Oncology is seeking a Research Administrator to support the pre-award and post-award administration of sponsored research projects. Under general supervision, you will assist with proposal preparation and submission, coordinate compliance activities, maintain grant and award documentation, support financial and administrative management of sponsored funds, and facilitate award closeout processes. This position plays an important role in ensuring compliance with institutional and sponsor requirements while supporting the Division's research mission and growing portfolio of translational research.

Hourly Salary Range: $31.71 - $48.32

As a Talent Acquisition Consultant, you will recruit to fill a broad range of positions at UCLA Health. This will involve working closely with management to develop recruitment strategies by assessing the local market for designated positions and identifying recruitment trends and market changes. You will:

• Establish and maintain strong rapport with internal departments and hiring managers.
• Develop and maintain diverse applicant pools.
• Follow-up with applicants regarding their applicant status.
• Post job requisitions to the UCLA Health website.
• Screen applicants as well as conduct phone and in-person interviews to ensure applicants meet licensing, certification, education and experience requirements.
• Represent UCLA Health at local, state and national career fairs and conferences.
• In collaboration with the Director of Compensation and Principle Analysts, you will also address compensation issues related to hiring.

We’re seeking a self-motivated professional with:

• At least 2 years of experience working in a healthcare recruitment office
• Exceptional interviewing and assessment skills 
• Knowledge of federal EEO laws and California employment law.
• Strong collaboration, customer service, communication, analytical and problem-solving abilities.
• Computer proficiency MS Word, Excel, HRIS databases, applicant tracking systems, and Internet sourcing techniques.
• Experience with Avature ATS strongly preferred
• Proven success using of a variety of sourcing techniques preferred
• Ability and willingness to travel.
• Bachelor's strongly preferred

UCLA Health is seeking a dependable and patient-focused Hospital Assistant to support our MRI Radiology team. In this role, you’ll work alongside MRI technologists and other members of the care team to help prepare patients, maintain a safe and organized environment, and keep daily operations running smoothly.

As a Hospital Assistant, you will play an important role in creating a positive patient experience while supporting the technical team behind the scenes.

What you'll do:

• Assist MRI technologists with patient preparation, positioning, and room setup.
• Support MR safety screening and help educate patients on MRI procedures and safety requirements.
• Assist patients with moving on and off MRI examination tables, ensuring their comfort and safety throughout the process.
• Prepare and maintain MRI rooms and equipment areas so they are clean, safe, organized, and fully stocked.
• Process standard documentation and patient information using CareConnect and the Hospital Information System (HIS).
• Assist with verification of image data archival through GE PACSNET/Centricity.
• Help maintain an efficient workflow by anticipating the needs of technologists and patients.
• Provide compassionate, respectful assistance to patients and families throughout their visit.

We’re looking for someone who is reliable, attentive to detail, comfortable working in a fast-paced clinical environment, and committed to providing excellent patient care. Strong communication and teamwork skills are essential, as you’ll work closely with MRI technologists, patients, and other healthcare professionals.

You may be required to rotate to other imaging locations staff by UCLA Health.

Salary Range: $26.79 - $35.36/Hourly

Requirements:

• BCLS certification from the American Red Cross or the American Heart Association.
• Ability to accept and carry out oral and written instructions accurately.
• Skill in performing all daily tasks independently and with minimal supervision.
• Skill in employing independent decision making while performing various job functions.
• Ability to prioritize work and provide frequent updates to the technical staff. Ability to complete assignments in a timely fashion.
• Ability to be flexible with working hours given adequate notice.
• Ability to rotate to WWH/SMH and all Outpatient MR Sections as needed.
• Ability to adhere to Department policies and procedures.
• Ability to adhere to Department attendance standard.
• Ability to demonstrate a consistent professional appearance.
• Ability to maintain a commitment to excellent customer service.
• Ability to maintain patient modesty, privacy and confidentiality.
• Ability to respond appropriately to emergency situations.
• Ability to read and communicate in standard English to collect and clearly convey information to patients, technologists and medical staff.
• Will assist in providing a language interpreter if appropriate.
• Demonstrated knowledge of CareConnect EMR System (RIS) and Hospital Information System (HIS).
• Demonstrated knowledge of GE PACSNET - Centricity computer and workstation.

Under the direction of the MRI Operations Director and Medical Director, the Senior MRI Technologist performs complex MRI examinations using advanced imaging equipment and techniques. This role requires strong knowledge of cross-sectional anatomy, physiology, pathology, pharmacology, and MRI safety, with a focus on accurate image acquisition and exceptional patient care.

Responsibilities include screening patients for MRI safety, administering contrast media, operating advanced MRI and 3D post-processing equipment, ensuring accurate image processing and archival, and maintaining compliance with departmental, hospital, and regulatory standards. The Senior MRI Technologist serves as a key liaison between patients, radiologists, and the care team, providing compassionate education, communication, and support throughout the imaging experience.

The Senior MRI Technologist may float between UCLA Health imaging locations, participate in rotating schedules, including weekends, holidays, and on-call coverage, and may assume lead responsibilities when needed. This position plays an important role in advancing technical excellence, patient safety, and high-quality imaging across UCLA Health.

Internal applicants will be placed in their active/current career ladder.

Salary Range: $58.11 - $76.68/Hourly

Please ensure your resume and application includes ALL relevant certifications and licenses. Any applications missing these requirements will not  be considered.

• Licenses
• A combination of the ARRT and CRT – required

  OR you need

• A combination of the ARRT and ARMRIT (MR) – required

• BLS from American Heart Association or American Red Cross – required
• Graduate from a Radiologic Technologist Program – preferred
• Venipuncture certificate – preferred
• AA or BS – preferred
• 3 years of MRI experience - required
• Siemens experience – preferred
• Ability to adapt to advancements and changing technologies
• Ability to identify contraindications for exams
• Excellent communication, interpersonal and independent decision-making skills
• Familiarity with clinical billing (IDX codes)
• Knowledge of human anatomy and pathology
• Strong attention to detail and multi-tasking abilities
• You will be required to rotate to all radiology sites staffed by UCLA Health

• Must have a knowledge of effective cleaning techniques and routine preventive maintenance.
• Exhibits proficiency with all techniques and equipment used in department, i.e., floor machine, automatic floor scrubbers, vacuums, floor sanders to prepare wood floor for refinishing.
• Ability to express ideas clearly, both orally and in writing.
• Provides effective decisions by clear and logical thinking.
  
• Ability to plan, train and provide work direction to other in a manner that is conducive to full performance and high morale of the employee.
• Recognizes needs and suggests and/or makes recommendations for change to Superintendent.
• Willingly seeks assistance from Superintendent in difficult situations.
• Needs to be self-motivated.
• Read and review articles and magazines related to the Environmental Services issues.
• Maintains and has a positive and helpful attitude with patients, visitors, and staff.
• Responds to and resolves complaints with a sense of urgency.
• Works under constantly changing environment, sometimes under stressful conditions.
• Adheres to Department and University Attendance Policy and Guidelines.
• Ability to stand, bend, stoop, reach and climb stairs and ladders for long periods of times.

*Please read application instructions below prior to clicking on APPLY NOW*

As you complete the online application you will need to submit/upload the following documents when applying to this position (all items must be combined into one Word document or PDF file and submitted into the "Upload Resume" feature):

• CV
• Letter of Interest
• Three references (including name, email address and phone number)

• Ensure all documents are in PDF format; convert if necessary
• Utilize [1] combinepdf.com or [2] smallpdf.com for merging files into a single PDF
• Follow the website's instructions for the merging process
• Download and save the resulting PDF
• Now you can upload the merged document to your application in the "Upload Resume" section

The successful candidate must have:

• Ph.D. in bioethics/healthcare ethics; or a Ph.D. in moral philosophy/philosophical ethics with a bioethics/healthcare ethics related dissertation 
• Preference will be given to candidates with teaching experience in (bio)ethics at university-level and a demonstrated record of ethics publication in peer reviewed journals.     
• A strong aptitude for clinical ethics, commitment to the professionalization of clinical ethics, and be able to demonstrate significant potential to become a leader in the field. 
• The ability to integrate cross-cultural care, end-of-life/palliative care, psychosocial and spiritual care into clinical care is critical to this role. 

We are searching for a compassionate and empathic professional with excellent interpersonal skills who is able to utilize critical and creative thinking in navigating complex ethical issues. A commitment to collaborative work in a fast-paced environment is essential.

We are seeking a motivated and qualified Regulatory Coordinator to join our team. The successful candidate will support regulatory and compliance activities across a robust portfolio of investigational drug and device studies. This role requires strong communication, organizational, problem-solving, and collaborative skills, along with the ability to manage multiple priorities effectively.

The ideal candidate will demonstrate professionalism, sound judgment, attention to detail, and a strong commitment to quality and regulatory compliance. This position provides an opportunity to make a meaningful contribution to the success of clinical research programs while working collaboratively with colleagues, investigators, study teams, and other key stakeholders.

Hourly Salary Range $33.09 - $65.77. Please note, the department's target hourly salary range is: $35.00 - $40.00

Required:

• Current unrestricted California RN license.
• BSN Degree
• 5 years of Case Management experience 
• Must have strong problem solving skills; ability to analyze problems and formulate plans, solutions and a course of action given changing circumstances.
• Excellent organizational and time management skills, including the ability to handle multiple conflicting priorities simultaneously. Strong ability to prioritize.
• Demonstrate proficiency in computer skills such as Windows computer function, computer navigation, and ability to use computerized patient care systems.
• Competence in navigating the internet/intranet and use of browser software such as Microsoft Explorer and applications such as  Excel, Word, and PowerPoint, MS Teams, Care-Connect/ EPIC, Zoom, ICAP, Right-Fax, AIDIN, and JABRA Headset.
• Excellent interpersonal, verbal and written communication skills. Ability to articulate clinical and non-clinical information to individuals of all levels of understanding.
• Ability to be flexible and work according to availability of office personnel, patient and resources required to coordinate care of patient.

Preferred:

• MSN degree
• CCM or ACM