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Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by issuing payments; processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school diploma or equivalent.

EXPERIENCE:

1. One year of clerical experience OR two courses in Accounting.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Associate’s Degree in Business or related field.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Matches purchase orders to invoices and enters invoices into computer.

2. Resolves problems associated with payables transactions. 

3. Reconciles processed work by verifying entries and comparing system reports to balances.

4. Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.

5. Maintains accounting ledgers by verifying and posting account transactions.

6. Verifies vendor accounts by reconciling monthly statements.

7. Reports sales taxes by calculating requirements on invoices.

8. Provides accurate and effective document preparation and records management relative to the Accounts Payable function in accordance with records retention policies and procedures.

9. Protects organization’s value by keeping information confidential.

10. Updates job knowledge by participating in educational opportunities.

11. Maintains historical records by imaging and filing documents.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Manual dexterity used in operating standard office equipment.

2. Prolonged periods of sitting. 

3. May be required to walk to various areas throughout the department or medical complex.  This may require use of elevators and/or stairs.

4. Occasionally lifts up to 15 lbs.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

542 SYSTEM Accounts Payable

Address:

3040 University AveMorgantownWest Virginia

Equal Opportunity Employer

 

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Medical Imaging

Job Summary:

JOB SUMMARY
The CT Technologist performs Computed Tomography procedures in accordance with established departmental policies and procedures to ensure the best possible patient care services are delivered.

.

Shift Info:

The PRN employee is expected to work 2 shifts in a six-week schedule as follows. 

1. Employee on a 8-hour schedule works 2–8-hour shift.

2. Employee on a 10-hour schedule works 2-10 shifts 

3. Employee on a 12-hour schedule works 2–12-hour shifts.

KEY RESPONSIBILITIES
• Performs all computed Tomography procedures according to established department protocols
• Perform appropriate volume of procedures according to patient load
• Ensures that the correct patient information, technical settings, and appropriate slice thickness are entered prior to scanning
• Prepare and administers oral and intravenous contrast media according to established guidelines
• Performs venipuncture when needed using sterile technique
• Completes appropriate patient documentation
• Displays working knowledge of cross-sectional anatomy
• Processes, records, and archives images for evaluation, interpretation, and maintenance purposes
• Completes filming of all cases in a timely fashion according to radiologists’ requirements
• Completes processes to send image data to PACS
• Performs all tasks associated with the proper execution of a CT examination in accordance with the established department and hospital policies and procedures
• Accepts assignments from supervisor in positive manner; recognizes and performs duties that need to be accomplished although not routine
• Restock and maintains assigned work area/equipment in an orderly fashion and ensures that emergency kit is accurately supplied and dated
• Performs necessary cleaning of room and equipment
• Assists in the movement of patients to and from wheelchairs, stretchers, beds and radiographic imaging tables
• Uses appropriate restraint devices as needed
• Performs all assigned RIS transactions to ensure that accurate patient and procedure information is recorded in a timely fashion for the patient medical record and billing purposes
• Completes patient exam in RIS
• Review’s materials and exam charges, edits/corrects as necessary
• Review’s patient exam information in WIZ, edits as necessary
• Performs visual maintenance checks on all equipment used and reports all malfunctions to appropriate personnel
• Perform quality assurance procedures
• Provides clear concise information regarding mechanical problems and service needs
• Records all equipment downtimes in department log and notifies appropriate personnel according to department procedures
• Provides radiation protection to patient, staff and self-according to prescribed safety standards
• Wears and maintains dosimeter badge in a proper fashion
• Demonstrates knowledge of and compliance to radiation safety practices
• Communicate with hospital staff and physicians in the performance of CT Scan procedures to exchange pertinent patient information
• Assists in scheduling of routine and emergency exams
• Handles calls with courtesy and efficiency
• Communicates identified patient related problems using the appropriate chain of command
• Participates in on-call coverage as needed to ensure 24 hour a day coverage
• Displays flexibility, volunteers to work odd shifts as workload demands
• Demonstrates competency in performing all procedures, age range from neonatal to geriatric
• Demonstrates capability of explaining procedures to patient, considers patient’s comfort during procedure, understands emotional response when procedure is completed
• Demonstrates respect for patient’s right to privacy, all matters handled in confidential manner
• Abides by professional code of ethics
• Communicate with hospital staff and physicians in the performance of CT Scan procedures to exchange pertinent patient information
• Assists in scheduling of routine and emergency exams
• Handles calls with courtesy and efficiency
• Communicates identified patient related problems using the appropriate chain of command
• Participates in on-call coverage as needed to ensure 24 hour a day coverage
• Displays flexibility, volunteers to work odd shifts as workload demands
• Demonstrates competency in performing all procedures, age range from neonatal to geriatric
• Demonstrates capability of explaining procedures to patient, considers patient’s comfort during procedure, understands emotional response when procedure is completed
• Demonstrates respect for patient’s right to privacy, all matters handled in confidential manner
• Abides by professional code of ethics
• Assists to identify patient and family learning needs and provides pertinent information regarding the procedure that is appropriate for age and level of learning to the patient and significant other
• Provides verbal education regarding procedure performed that is appropriate for age and level of learning to the patient/significant other
• Completes all documentation forms as required by department
• Completes incident forms and risk management forms in timely manner
• Completes patient education forms and discharge forms in a timely manner

TECHNICAL CAPABILITIES

Allied health is among the fastest growing occupations in healthcare today. This area can be defined as credentialed professionals who perform supportive, diagnostic, and therapeutic health care services to promote health and prevent disease in a variety of settings.

These areas are crucial to Vanderbilt Health’s reputation for excellence in these areas that has made us a major center for patient referrals from throughout the Mid-South.

Each year, people throughout Tennessee and the southeast choose Vanderbilt Health for their health care because of our leadership in medical science and our dedication to treating patients with dignity and compassion.

​

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

LIC-American Registry of Radiologic Technologists - Licensure-Others

Work Experience:

Relevant Work Experience

Experience Level :

Less than 1 year

Education:

Graduate of an approved discipline specific program

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Medical Imaging

Job Summary:

JOB SUMMARY
The CT Technologist performs Computed Tomography procedures in accordance with established departmental policies and procedures to ensure the best possible patient care services are delivered.

.

KEY RESPONSIBILITIES • Performs all computed Tomography procedures according to established department protocols • Perform appropriate volume of procedures according to patient load • Ensures that the correct patient information, technical settings, and appropriate slice thickness are entered prior to scanning • Prepare and administers oral and intravenous contrast media according to established guidelines • Performs venipuncture when needed using sterile technique • Completes appropriate patient documentation • Displays working knowledge of cross-sectional anatomy • Processes, records, and archives images for evaluation, interpretation, and maintenance purposes • Completes filming of all cases in a timely fashion according to radiologists’ requirements • Completes processes to send image data to PACS • Performs all tasks associated with the proper execution of a CT examination in accordance with the established department and hospital policies and procedures • Accepts assignments from supervisor in positive manner; recognizes and performs duties that need to be accomplished although not routine • Restock and maintains assigned work area/equipment in an orderly fashion and ensures that emergency kit is accurately supplied and dated • Performs necessary cleaning of room and equipment • Assists in the movement of patients to and from wheelchairs, stretchers, beds and radiographic imaging tables • Uses appropriate restraint devices as needed • Performs all assigned RIS transactions to ensure that accurate patient and procedure information is recorded in a timely fashion for the patient medical record and billing purposes • Completes patient exam in RIS • Review’s materials and exam charges, edits/corrects as necessary • Review’s patient exam information in WIZ, edits as necessary • Performs visual maintenance checks on all equipment used and reports all malfunctions to appropriate personnel • Perform quality assurance procedures • Provides clear concise information regarding mechanical problems and service needs • Records all equipment downtimes in department log and notifies appropriate personnel according to department procedures • Provides radiation protection to patient, staff and self-according to prescribed safety standards • Wears and maintains dosimeter badge in a proper fashion • Demonstrates knowledge of and compliance to radiation safety practices • Communicate with hospital staff and physicians in the performance of CT Scan procedures to exchange pertinent patient information • Assists in scheduling of routine and emergency exams • Handles calls with courtesy and efficiency • Communicates identified patient related problems using the appropriate chain of command • Participates in on-call coverage as needed to ensure 24 hour a day coverage • Displays flexibility, volunteers to work odd shifts as workload demands • Demonstrates competency in performing all procedures, age range from neonatal to geriatric • Demonstrates capability of explaining procedures to patient, considers patient’s comfort during procedure, understands emotional response when procedure is completed • Demonstrates respect for patient’s right to privacy, all matters handled in confidential manner • Abides by professional code of ethics • Communicate with hospital staff and physicians in the performance of CT Scan procedures to exchange pertinent patient information • Assists in scheduling of routine and emergency exams • Handles calls with courtesy and efficiency • Communicates identified patient related problems using the appropriate chain of command • Participates in on-call coverage as needed to ensure 24 hour a day coverage • Displays flexibility, volunteers to work odd shifts as workload demands • Demonstrates competency in performing all procedures, age range from neonatal to geriatric • Demonstrates capability of explaining procedures to patient, considers patient’s comfort during procedure, understands emotional response when procedure is completed • Demonstrates respect for patient’s right to privacy, all matters handled in confidential manner • Abides by professional code of ethics • Assists to identify patient and family learning needs and provides pertinent information regarding the procedure that is appropriate for age and level of learning to the patient and significant other • Provides verbal education regarding procedure performed that is appropriate for age and level of learning to the patient/significant other • Completes all documentation forms as required by department • Completes incident forms and risk management forms in timely manner • Completes patient education forms and discharge forms in a timely manner TECHNICAL CAPABILITIES

Allied health is among the fastest growing occupations in healthcare today. This area can be defined as credentialed professionals who perform supportive, diagnostic, and therapeutic health care services to promote health and prevent disease in a variety of settings.

These areas are crucial to Vanderbilt Health’s reputation for excellence in these areas that has made us a major center for patient referrals from throughout the Mid-South.

Each year, people throughout Tennessee and the southeast choose Vanderbilt Health for their health care because of our leadership in medical science and our dedication to treating patients with dignity and compassion.

​

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

LIC-American Registry of Radiologic Technologists - Licensure-Others

Work Experience:

Relevant Work Experience

Experience Level :

Less than 1 year

Education:

Graduate of an approved discipline specific program

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.

11906 Aurora West Allis Medical Center - Environmental ServicesFull timeYes40

12:00pm-8:30pm M-F No Holidays. Hours subject to change based on department need. This position will be for Administrative and Dispatching EVS and Patient Transport.

Pay Range:

$26.55 - $39.85

Major Responsibilities:

• Schedules and prioritizes calendars for appointments, meetings, and travel.  
• Assists with travel arrangements and expense reporting.  
• Organizes all aspects of meetings and events, including (but not limited to) agenda preparation, site selection, and document development.  
• Answers, screens, and initiates calls. Greets visitors, providing procedural information and answering inquiries related to operational and substantive matters.  
• Resolves problems and prioritizes needs using in-depth knowledge or policies and procedures.  
• Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction.  
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.  
• Maintains filing systems and confidential records.  
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.  
• Conducts independent research and complex analyses, summarizing information to support administrative needs.  
• Operates and maintains office equipment; may order supplies as needed.  
• Coordinates administrative details of special projects.  
• May act as a resource, providing training to other administrative staff.

Education Required:

• High School Graduate   

Licensure, Registration, and/or Certification Required:

• None Required

Experience Required:

• Typically requires 3 years of administrative support experience         

Knowledge / Skills / Abilities Required:

• Advanced time management and prioritization.  
• High degree of confidentiality.  
• Initiative and independent problem-solving.  
• Strong written and verbal communication skills. Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).  
• Ability to create simple to complex documents, reports, graphs/charts, and presentations.  
• Strong organizational ability and attention to detail.

  Physical Requirements and Working Conditions:

• Normal office environment; occasional lifting up to 20 lbs.  
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

02410 AHNMG Cardiothoracic Surgery: 575 1st St - Surgery: ThoracicFull timeYes40

Monday - Friday, Day shift

Pay Range:

$24.10 - $36.15

Major Responsibilities:

• Schedules and maintains calendars for appointments, meetings, and travel.  
• Assists with travel arrangements and expense reporting.  
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).  
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.  
• Performs routine to moderately complex word processing and document creation. Make decisions on formatting and layout, editing for accuracy and consistency.  
• Compiles reports, graphics, and statistical data. Creates reports under general instruction and displays data to support needs, including the generation of existing reports.  
• Maintains filing systems and confidential records.  
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.  
• Conducts basic research and analysis to support administrative needs.  
• Operates and maintains office equipment; may order supplies as needed. 

Minimum Job Requirements 

Education

• High School Graduate   

Certification / Registration / License 

• None Required

Experience

• Typically requires 1 year of administrative support experience        

Knowledge / Skills / Abilities

• Time management and prioritization.  
• Ability to maintain confidentiality and use discretion.  
• Initiative and independent problem-solving.  
• Effective written and verbal communication.  
• Professional demeanor and customer service orientation.  
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).  
• Organizational and multitasking abilities
• Diligence and attention to detail.  
• Ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations

Physical Requirements and Working Conditions

• Normal office environment; occasional lifting up to 20 lbs. 
• Prolonged periods of sitting, standing, and keyboard use.  

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Bedford County Non-Clinical

Job Summary:

JOB SUMMARY
The Clinic Office Assistant shall be responsible for the administrative functions within the medical office. Duties include scheduling patient appointments, following corporate protocol for patient check-in and patient check-out, understanding collection procedures, verifying multiple insurance packages, and completing medical records requests in a timely manner.

.

KEY RESPONSIBILITIES • Observes professional ethics in maintaining confidential information acquired concerning the personal, financial, medical or employment status of patients of HRMC/Clinic and their families. • Participates in performance improvement activities. • Provides excellent customer service skills when dealing with patients, families and/or significant others, outside vendors, co-workers and physicians • Prepares for next day appointments and notifies patients of any appointment delays. • Dresses neatly and appropriately in compliance with dress code. • Travels to other clinics as requested to prevent staffing shortages • Assists co-workers during down time. • Assists in all other duties as assigned. TECHNICAL CAPABILITIES

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Performs tasks that are typically routine that may impact team's performance with occasional guidance. * Problem Solving/ Complexity of work: Utilizes some discretion and research to solve routine problems. * Breadth of Knowledge: Applies knowledge of standards, established processes and procedure that apply to your own job. * Team Interaction: Provides guidance to entry level co-workers.

Core Capabilities :

Supporting Colleagues : Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas.- Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service.- Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively : - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation : - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

1 year

Education:

High School Diploma or GED

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.

Job Description:

Phlebotomy Student learns how to accurately and compassionately collect patient specimens for laboratory diagnostic testing while working in a professional medical environment. Caregivers in this role will become skilled at performing venipuncture, capillary sticks and other basic phlebotomy skills before advancing into a Phlebotomist I position within Intermountain Health. (Phlebotomist I job description available upon request).

Phlebotomist Student will attend a four-week course, including two weeks in the classroom and two-week externship. Students will be taught specific care and interventions for all patient populations and will demonstrate the knowledge and skills necessary to provide the appropriate care for all age groups during their externship. Before completing the certification course, students will successfully complete a minimum of 125 venipunctures, 10 capillary sticks, and four blood culture collections.

Intermountain Phlebotomists function as part of a dynamic and engaging team in a professional setting with a workload that ranges from fast-paced hospital settings and high-volume clinics to low volume clinics or doctor office settings. These caregivers interact directly with patients and other caregivers to provide extraordinary care and quality outcomes for patients.

All phlebotomy caregivers adhere to patient identification and specimen labeling policies and procedures with 100% accuracy. Caregivers completing this phlebotomy course will be at the forefront of patient care and enforce the standards for laboratory compliance and safety regulations.

The Phlebotomist Student will learn to perform specimen collection using many different techniques such as venipuncture, capillary puncture, PIVO, and throat swab collections. Performance of these tasks are taught and completed while wearing appropriate PPE (personal protective equipment).  Due to the nature of healthcare, some specimen collection may require operating under various levels of PPE and providing care for patients in isolation.

This position requires organizational skills, as well as the ability to navigate multiple computer systems, work well as a member of a team, and maintain a clean and standardized work environment. Candidates applying for a phlebotomy student role must be resilient and have the ability to manage stressful situations in a professional manner.

To watch a video on Phlebotomy at Intermountain Healthcare, click on the following or copy and paste the following in address bar: 

https://www.youtube.com/watch?v=ciU3pFb2WKo 

Job Description

The Phlebotomy student will learn the performance of venipuncture and capillary puncture along with other basic skills used to collect laboratory specimens for analysis and to aid in the treatment and care of patients in a confidential, productive, and professional manner. 

Intermountain Healthcare has created an employment opportunity for selected individuals to be trained as Phlebotomists. Intermountain Healthcare will cover the cost of tuition and training materials, and pay a salary of $17.32/hr. while students are in training. Course time will count toward benefits eligibility.  (Current Benefits Eligible Intermountain Employees will retain their benefits coverage).  

 How long is the course?  

The training course is four weeks. During the first two weeks, students will spend time in classroom and at sites doing observation and hands-on training. During the final two weeks, students will complete a clinical externship at various Intermountain Healthcare hospitals. At the end of the first week of the course, students will be individually evaluated to see if their performance warrants the completion of the course.   

What are the hours for the course?

Participation in the course requires full-time commitment (40 hours per week), as students, to attend all classes and on-site training and observations, during the training program. Schedules will be set before the course begins and do not allow for flexibility or part-time participation.  Students will not be permitted to miss any classes or externship hours.  Hours of the class range and vary from a 4:00 am start time to 5:30 pm end time.

Where is the class held?

Classes will be held in the Intermountain Healthcare Employee Services Center, 5245 South College Drive, Murray.  Students will be required to attend sessions at Intermountain Laboratory Services sites as well as associated clinics and physicians’ offices at various times during the course and externship.   

What happens when the course is over?

After completing the Intermountain Healthcare Phlebotomy Training course, students will be required to interview for open Phlebotomist positions within the Intermountain Laboratory Services and all outreach clinics associate within Laboratory Services.  Available shifts may be full-time or part-time, must be willing to work flexible hours, and may include early morning, day, afternoon, night and/or weekend shifts.  Specific shifts cannot be guaranteed at the start of the course, but are dependent upon job availability at the time the course if completed.

If I complete the program, what is my work obligation?

After completion of the training program, your commitment is to work as a Phlebotomist for at least 24 hours per week in an Intermountain Laboratory Services facility and complete one-year of work.  If this requirement is not met, students will be required to reimburse Intermountain Healthcare $1500.00 to cover the cost of tuition and materials.

Class to start approximately on September 28th, 2026.

Additional Requirements

• Interact with patients, patients' family, patient care providers, and others requiring the employee to verbally communicate information, as well as understand spoken information.
• Operate computers and complex and delicate lab equipment with precision and accuracy requiring the ability to move fingers and hands.
• See and read lab equipment, labels, monitors, and documents.
• Walk while transporting phlebotomy equipment cart.
• Remain standing for long periods of time to perform work.
• Adjust body, including bending, to perform phlebotomy work.

Location:

Employee Service Center

Work City:

Murray

Work State:

Utah

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$17.32 - $17.32

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.